Event forms are templates within Smartabase which capture data. An event form records data about an event, hence its name. An event form captures data in the same way that a paper time-sheet records hours of work, an exam sheet records a student’s responses to exam questions or a training program printout allows an athlete to track their workout details.
An event form contains sets, or sections, of questions. Questions are generally organised into sections that reflect a common purpose or into sections that follow a chronological order. There are different types of questions that can make up an event form. Some questions will require an answer to be in text format, either as a single line response or you may be given space to enter a paragraph of text. Other questions require numeric responses. Some questions will be limited to certain options. For example, a question may be formatted as a yes / no response. Other option questions will give you a range of answers that you will either make a single or multiple choice selection from. The question type is chosen by the builder of the form to ensure that only high quality data is captured.
Forms are built for widely varying purposes, depending on the type of Smartabase site you’re using. In a typical athlete data management type of Smartabase site you are likely to encounter forms that are built to record information about injuries, wellness, fitness testing and training. In an education provider’s site, a student user is going to encounter forms that capture the information necessary for their experience to be assessed and marked.
Understanding how data is entered into event forms by non-professional users will not only help you to enter data yourself but also to understand how a person such as an athlete, student, soldier, worker or patient will interact with Smartabase, what knowledge needs to be passed on to these people for them to be successful and how to encourage compliance with necessary event form entry.
A non-professional user can only enter data relating to themselves (unless they are also a professional user). This means that whenever these people log in to Smartabase they will only see event forms that a site administrator has assigned permissions (read permission and write permission) for them to see for the purposes of entering data.
Being a professional user of Smartabase means that you are able to carry out data entry for other people. This is essentially the same process as entering data against yourself; however, you specify for whom you are entering data.
As a professional user, it is also possible to enter data for groups of people at once, including personal groups. This is only available for groups you have permission to access. The biggest difference between single user data entry and group data entry mode is that group entry mode re-formats event forms into a table so that you can enter information into the event form row by row for each person.