The my resources tool is a central repository for all resources on a Smartabase site, such as documents, videos and images. It is organised by categories, subcategories and tags. Each resource can have descriptors (title, owner, file type, etcetera) added to it which allow you to filter search results. Some examples of common resources are training drill videos, exercise guides, recipes and other aids for coaches and athletes.

An administrator determines which users and groups can view, add or remove resources by assigning data permissions for access to each category. Viewing a resource in a category that you have permission to access is a matter of searching for that resource and then downloading it. Adding or removing a resource is carried out via the Manage Resources tool; however, a user can only add resources to or remove resources from categories for which they have the relevant permission. If a user does not have permission to manage resources for any category, they will not be able to use the resource management functions.

The my resources area of Smartabase can also be populated via an event form. Resources can be added as attachments to event forms and, if required, set up by an administrator so that they are also viewable in my resources according to category permissions, as well as viewable in the sidebar and user history. Resources which are added via an event form are only available in my resources to users who have permission to view them.


This screenshot shows the my resources tool. The initial appearance is blank until the Search button has been clicked. This example shows that a filter has been applied and the only resources which appear in the search results will be ones from the Medical category.

  1. Log in to Smartabase and view your home page
  2. Navigate to the my resources tool, which may be a button or may be in one of the drop-down menus on the navigation bar depending on your page layout
  3. If you know exactly what you’re looking for:
    1. Select an appropriate filter with which to find the resource you are looking for
      1. Specify which filter you want to use
      2. Click Search
      3. Find the resource you want in the resulting list
      4. Select the resource
      5. Click Download File
  4. If you don’t know exactly what you’re looking for:
    1. Leave the filter fields blank
    2. Click Search
    3. Find the resource you want in the resulting list