This article in our Reference List series briefly describes each system permission which may be added to a role. The first list here describes the system permissions for the tools and functionality that can be used within the Smartabase web application, desktop application or mobile applications. The second list of system permissions is specific to Smartabase administrator tools and functions.

About Page

This system permission is scheduled for removal and relates to an obsolete about page front page tool which is no longer available to add to a page layout.

Account Read

This gives a user the ability to view their account details, such as username, first name, last name, password field (the password itself is never visible in plain text), email and contact information. A user can view but cannot edit account information unless they also have the Account Write system permission.

Account Write

This gives a user the ability to edit their account details, such as username, first name, last name, password field (the password itself is never visible in plain text), email and contact information. It not necessary to also have the Account Read permission if you have the Account Write permission. See also: Edit Athlete Account – Partial.

Add Athletes Page

Front page tool (add athletes) that provides organisation specific information about who to contact to add more users to the site and what information needs to be provided to facilitate this.

Athlete History

Front page tool (history) that takes the user to their performance history; allows professional users to view the performance history of other users. Also enables History button in profile section of sidebar (requires Sidebar system permission).

Athlete Sidebar

This gives people the ability to view and interact with the right sidebar, which displays the selected  user’s photo (if available) and links to their profile (if Profile Data system permission is assigned), message button (if Messaging system permission is enabled),  history (if Athlete History system permission is assigned), critical information and links to enter new favourite events. Note that the athlete sidebar will always be available when the Sidebar system permission is enabled – that permission encompasses this permission.

Calendar

Front page tool (calendar) that takes the user to a calendar containing their events (if set up to appear in calendar); allows a professional user to view the calendar of another user.

Dashboards Read

This system permission gives a user the ability to access the dashboard tool for the purposes of viewing custom dashboards and dashboards created using the dashboard builder. To view a specific custom dashboard, the user will also require data permission for the category the dashboard is located in. And to view a specific dashboard created using the dashboard builder, the user will require the data permission for that dashboard.

Dashboards Write

This system permission is scheduled for removal and relates to an obsolete dashboards front page tool which is no longer available to add to a page layout.

Delete All

A button in reports and history that allows the user to delete all records when using the reports or history modules. Professional users can use this to delete multiple records for multiple people. This system permission should not be enabled in most roles and is best only assigned to site builders and administrators.

Edit Athlete Accounts

Allows professional users to edit some account information for other users without needing access to the admin site. This is done via the user profile button or the user profile section of the sidebar (requires Sidebar system permission).

Edit Athlete Accounts – Partial

Allows users partial ability to edit their account details. This is limited to making changes to the password field. This system permission can be assigned in place of Account Write (for non-professional users) and Edit Athlete Accounts (for professional users).

Edit Athlete Fields

Allows professional users to edit fields that have the Can Be Entered By advanced property set to Athlete.

Enter Appointment

A front page tool (enter appointment) that allows the user to fill out appointment forms; professional users can fill out appointment forms for others. Users need Write data permission to individual appointment forms.

Enter Data

A front page tool (enter data) that allows the user to fill out event forms they have Write data permission for. This system permission must be enabled for users to fill out event forms, regardless of any Write data permissions they have.

Enter Data For Group

A front page tool (enter data for group) that allows professional users to enter data for event form they have Write data permission for using group entry mode. If this system permission is assigned to non-professional users, the front page tool (enter data for group) will not appear.

Enter Scheduled Data

A front page tool (enter scheduled data) that allows the user to fill out scheduling forms; professional users can fill out scheduling forms for others. Users need Write data permission to individual scheduling forms.

Excel Reports Read

A front page tool (Excel reports) that allows users to download Excel reports about themselves that have been shared with them. Professional users can download Excel reports about other users that have been shared with them.

Excel Reports Write

Ability for a user to create Excel reports about themselves. Professional users can create Excel reports about other users.

Group Performance Profile

Allows the user to generate a group performance profile (as a PDF) of the currently-loaded group. This functionality is not available to non-professional users and will not appear if this system permission is assigned. See also: Performance Profile.

Groups

Ability for users to change between groups they are members of or have access to.

Import Data

A front page tool (import data) that allows a user to import historical data for an event form. Allows professional users to import data relating to multiple people in the group they are currently viewing. Users need Write data permission for individual forms.

Import Profile Data

A front page tool (import profile data) that allows a user to import data for a profile form. Allows professional users to import data relating to multiple people in the group they are currently viewing. Users need Write data permission for individual forms and Profile Data system permission to view profile forms.

Messaging

This gives a user ability to access to messaging buttons, including the inbox link if included in the page layout. Non-professional users can send messages to the professional users with access to their current group. Professional users can send messages to other professionals with access to the current group or to members of the group. Messages can be sent from the inbox or from different parts of the system, for example, the reports module.

Pending Form Import Data

A front page tool (pending data) that gives a user ability to import data from Smartspeed. Users need Write data permission for the forms they are to import data into.

Performance Alerts Read

A front page tool (performance alerts) that allows a user to view received performance alerts, if the Performance History system permission is also enabled

Performance Alerts Write

This gives people the ability to create performance alerts, in conjunction with the Performance Alerts Read permission for viewing performance alerts sent to them. A user can only create performance alert with themselves as the monitored and notified user. A professional user can create performance alerts with anyone in the group they are viewing (or the entire group) as the monitored group and with anyone in the current group or another professional user as the notified user/s. Note that only the person who creates a performance alert is able to edit it.

Performance Explanations Read

Gives the user the ability to read performance explanations for forms they have Write data permission for. This system permission does not extend to mobile devices.

Performance Explanations Write

This system permission is obsolete and scheduled for removal.

Performance Profile

A front page tool (performance profile) that allows a user to create performance profile reports comparing them to other members of the group. This requires Read data permission for event forms in the performance profile report.

Performance Standards Read

This system permission is obsolete and scheduled for removal.

Performance Standards Write

This system permission is obsolete and scheduled for removal.

Performance Summary Reports

A front page tool (performance summary reports) that allows a user to view the performance summary dashboard and performance summary reports. A professional user will see all members of the currently-loaded group in the dashboard and summary reports; a user will only see themselves. Requires Read data permission for individual event forms for them to be included in the dashboard or summary report.

Personal Bests

A front page tool (personal bests) that allows a user to compare themselves to other members of their group. Requires Read and Write data permissions for individual event forms. Only event form fields that have been set up with the Calculates Personal Best property set to True will appear as a personal best.

Personal Bests Group Selection

This gives a professional user the ability to choose which group they want to compare user/s to with the personal bests module. Requires the Personal Bests system permission.

Personal Groups Read

A front page tool (personal groups) that allows a professional user to create personal groups from members of the current group. Only useful to professional users.

Personal Groups Write

This system permission is obsolete and scheduled for removal.

Preview Schedule

A front page tool (preview schedule) that allows a user to view scheduled events for related entities. Requires Read data permission for individual related entity and scheduled event forms.

Print Page

A front page tool (print results) which generates PDFs from forms the user has Read data permission for. Allows customisation for forms with tables in them to include blank columns.

Profile Data

A front page tool (profile data) that allows a user to fill out profile forms they have Write permission for. This system permission must be enabled for users to fill out and view profile forms, regardless of any Read or Write data permissions they have for profile forms. This system permission is also required for the user’s contact information, such the phone number or email address associated with their account, to be displayed beneath their profile image.

Publish Scheduled Events

Ability to use the Publish and Publish With iCals buttons in the preview schedule module. Requires the Preview Schedule system permission.

Recent Entries

A front page tool (recent entries) that allows a user to view all event forms in chronological order from most to least recent. Professional users can choose to view the recent entries by group member or by group.

Related Entity Calendar

A front page tool (related entity calendar) that allows a user to view a calendar view of events for all related entities for which they have Read data permission.

Reports

A front page tool (reports) that allows a user to create reports using forms they have Read data permission for. Professional users can choose to create reports using one or more members of the currently-loaded group.

Reports – Export

Ability to use the Excel button in the reports and history modules.

Reports – Grouping

Ability to use the Pivot Table button in the reports module.

Reports – Investigate

Ability to use the Investigate button in the reports module.

Reports – PDF

Ability to use the PDF and PDF (Form) buttons in the reports and history modules.

Reports – Send Email

Ability to email a copy to selected users of exported reports created using the Excel, PDF or PDF (Form) buttons in the reports and history modules.

Reports – Send To Front Page

Ability to use the Send To Front page button in the reports module. For this report to be visible, the Front Page Reports button must be part of the user’s page layout.

Reports – Send To Users

Ability to use the Save Copy To Users button in the reports module.

Reports – Send To Users Front Page

Ability to use the Send To Front Page Of Users button in the reports module. For this report to be visible, the Front Page Reports button must be part of the user’s page layout.

Reports – Summary Statistics

Ability to use the Summary Statistics button in the reports module.

Resources

A front page tool (my resources) which allows users to access content uploaded as a resource. Category data permission must be enabled for the user to access content in individual categories.

Resources – Upload

Ability to use Manage Resources button in the resources tool to upload and edit content in categories the user has Category data permission for.

Schedule Calendar

Ability to view a schedule as a calendar when using a mobile device. Requires Schedule Page system permission to be enabled.

Schedule Page

A front page tool (my schedule) which allows users to view event forms from a selected date for a specified number of days. Professional users can view the schedule of all members of the current group.

Search Page

A front page tool (search) that allows users to search for professional users with access to their current group. Professional users can search for members of the current group as well as other professional users with access to the current group. Users can also search for groups they are members of or have access to.

Sidebar

This gives a user the ability to view and interact with the left sidebar, which displays the event form categories, event forms, the enter new event form link and the event form history if enabled. 

Spotfire Read

A front page tool (spotfire reports) that allows the user to view Spotfire reports about themselves or members of the currently-loaded group (professional users only).

Spotfire Write

This system permission is obsolete and scheduled for removal.

Summary Statistics Reports Read

A front page tool (summary statistics reports) that allows a user to view summary statistics reports that have been shared with them. This requires Read data permission for individual forms. Professional users are able to view summary statistics reports with multiple members of the currently loaded group.

Summary Statistics Reports Write

This gives a user the ability to create and share summary statistics reports from saved reports (reports module). This requires Read data permission for individual forms. Professional users are able to create summary statistics reports with multiple members of the currently loaded group.

Training Blocks Read

A front page tool (training blocks) that allows the user to see and apply training blocks that have been shared with them. This requires Read data permission for individual forms. Professional users are able to apply training blocks to multiple members of the currently-loaded group.

Training Blocks Write

This gives a user the ability to duplicate and edit training blocks that have been shared with them, create new training blocks and share training blocks with other users. This requires Read data permission for individual forms.

Training Plans Read

This system permission is obsolete and scheduled for removal.

Training Plans Write

This system permission is obsolete and scheduled for removal.

View Current Appointments

A front page tool (view current appointments) that allows the user to view the current day’s appointments for a related entity. This requires Read data permission for individual related entities and Read data permission for individual appointment forms. Professional users are able to see the details of appointments for members of the currently loaded groups, otherwise the only detail that is shown is a blocked out time period.

View Current Schedule

A front page tool (view current schedule) that allows the user to view the current day’s schedule for a related entity. This requires Read data permission for individual related entities and Read data permission for individual scheduling forms.

Yearly Plans Read

A front page tool (yearly plans) that allows the user to view yearly plans created by professional users of the currently-loaded group and/or a yearly plan that has been applied to them. Requires Read data permission for individual forms.

Yearly Plans Write

This gives a user the ability to duplicate and edit yearly plans that have been shared with them, create new yearly plans and share yearly plans with other users. This requires Read data permission for individual forms. Professional users are able to apply yearly plans to members of the currently loaded group. 

Administrator Role Permissions

Unlike the above permissions, which give access to modules on the Smartabase main application, the following permissions provide access to Administrator features. Not all administrator modules have a specific permission; this is reserved for modules that require careful management, and therefore should not be accessible to an administrator without the proper understanding of the module’s function. For this reason, these permissions can only be added to a role by the Fusion Sport professional services team.

Administrate SmartFlows

This permission gives an administrator the ability to view, edit, duplicate and delete smart flows.

Administrate SmartSaves

This permission gives an administrator the ability to view, edit, duplicate and delete smart saves.

Manage Password Policies

If a Smartabase site’s application details have been set to allow multiple password policies, this permission enables an administrator to create, edit and delete items in the password policy management module.

Manage Security Whitelists

This permission enables an administrator to create, edit and delete items in the security whitelist module.

Set Custom Passwords

This permission enables an administrator to assign a custom password to an account. Without this permission, the administrator can only activate a password reset email, which the user can then access to update their password.